Admin and Accounting Clerk

Responsibilities

· Manage the reception area, breakroom, general telephone directing, and mail communications

both internally and externally to maintain a professional image.

· Work directly with the UPS and FedEx vendor to ensure all packages are being delivered in a

timely manner.

· Maintain inventory for all office supplies, janitorial supplies, and inventory parts.

· Data Entry – AFPS (Purchase orders, order confirmations, and invoices), QuickBooks (credit card transactions), and Lotus (tasks and contacts)

· Manage email accounts daily. Check for spam and route emails to the appropriate employee.

· File paperwork, scan documents for retention.

· Develops general correspondence, memos, charts, graphs, and tables.

· Maintain levels of inventory and physical count at appropriate intervals

· Enters information into the accounting data entry system.

· Verifies and prepares checks for mailing.

· Assists with special accounting projects as needed.

· Assists with month-end close and runs monthly reports as required.

· Prepares and posts deposits, and balances deposits on bank statements.

· Prepares invoices, checks, timecards, and other records and reviews for accuracy.

Additional duties as assigned.

Education/Experience/Knowledge:

Education:

· High School Diploma; Associate degree preferred.

Experience:

· 3-5 years in the performance of responsible administrative and secretarial work in a field

operations environment.

Skill Requirements:

· Excellent general secretarial-type administrative skills.

· Strong verbal and written communication skills.

· Strong math skills.

· Some analytical ability is required to gather and summarize data for reports.

· Excellent problem-solving skills.

· Excellent written and oral communication skills.

· Good organizational skills and ability to prioritize multiple tasks to meet schedules.

· Highly proficient in Microsoft products including Word, Excel, PowerPoint.

Language knowledge:

· English: fluent spoken and written.

· Spanish – considered as an advantage.

Who we are:

PROGNOST Systems GmbH is part of the Burckhardt Compression AG Group and a global leader in automated condition monitoring and efficient protection of people, the environment and reciprocating/turbomachinery and complex gearboxes. Our turn-key products and services have enjoyed an excellent reputation worldwide for more than 20 years in a market with the highest demands. At our locations in Rheine (DE), Houston (USA) and Abu Dhabi (UAE), 85 motivated employees work in an international environment.

Thus, we stand for optimal energy utilization and help to secure the energy supply also in the future. With our state-of-the-art systems, we support our customers in the production, storage and use of LNG, hydrogen and biofuels. In this way, we make an important contribution to the critical infrastructure of energy supply.