Executive Assistant (EA) to MD

Career Opportunity with Burckhardt Compression

We are seeking motivated and experienced professional who can effectively contribute to the role deliverables connected with position below. In this position you can actively participate to our growth and make a significant impact in a fast-paced environment as:

Position: Executive Assistant (EA) to MD

Location: Pune

Your contributions to organisation's growth:

• Calendar Management: Coordinate and manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication: Handle all incoming and outgoing communication on behalf of the Director, including emails, phone calls, and correspondence.
• Meeting Support: Prepare meeting agendas, minutes, and relevant documents, ensuring timely distribution to attendees. Follow up on action items and deadlines.
• Travel Coordination: Arrange travel logistics, including flight bookings, accommodation, and transportation, for the Director's business trips.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and maintain confidentiality at all times.
• Report Preparation: Assist in the preparation of reports, presentations, and data analysis for the Director's review and presentations to stakeholders.
• Document Management: Maintain and organize official records, files, and documents, ensuring easy retrieval and access when required.
• Relationship Management: Build and maintain strong working relationships with internal and external stakeholders, including clients, vendors, and team members.
• Event Coordination: Coordinate and manage events, conferences, and workshops as per the Director's requirements.
• Follow-Up: Monitor and follow up on pending tasks, ensuring timely completion and adherence to deadlines.
• Prioritization: Assess the urgency and importance of tasks and prioritize them to maximize the Director's efficiency.
• Research: Conduct research and provide comprehensive information on various topics to support decision-making and planning.
• Administrative Support: Provide general administrative support to the Director and the leadership team as needed.
• Information Management: Ensure effective information flow within the organization, keeping the Director informed of relevant updates and developments.
• Continuous Improvement: Identify opportunities for process improvement and implement efficient administrative practices.

Expertise you must bring in along-with:

• Education: Bachelor's degree in business administration, Management, or a related field.

• Experience: 5-8 years of proven experience as an Executive Assistant or in a similar administrative role, preferably in a manufacturing/engineering/project industry

• Language:
• English is must
• Hindi / Marathi is added benefit

• Skills:
• Communication Skills: Excellent verbal and written communication skills to effectively interact with internal and external stakeholders.
• Organizational Skills: Strong organizational and time management skills to handle multiple tasks and deadlines.
• Attention to Detail: Exceptional attention to detail to ensure accuracy in documentation and communication.
• Problem-Solving Abilities: Strong problem-solving skills to address challenges and find effective solutions.
• Discretion: Ability to handle sensitive and confidential information with discretion and professionalism.
• Adaptability: Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Technology Proficiency: Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint), Power BI tools, and other productivity tools.
• Professionalism: A high level of professionalism and the ability to represent the Director and the organization in a positive manner

Special requirements

• Willingness to travel as per MD's availability at Pune Office or Kondhapuri Factory

We Offer

• We have a very free culture, inspiring employees to involve in various activities of their interests.
• Our flexible working models will allow you to combine private interests with work.
• Employee Connect, Engagement events and feedback culture enhances our reach and gives us an opportunity to continuously improve.
• Performance and appreciation awards.
• Sports activities and Klib Library to energize you.
• We proudly do encourage diversity and inclusion in thoughts and in spirit.
• A winner of GreenCo Gold and other various ISO certifications, we encourage you to inhibit the same to contribute in a much greener tomorrow!
• We do aspire to be Great Place to Work soon to provide you an enticing career with us. 

HR Team

Burckhardt Compression India

Burckhardt Compression creates leading compression solutions for a sustainable energy future and the long-term success of its customers. The Group is the only global manufacturer that covers a full range of reciprocating compressor technologies and services. Since 1844, its passionate, customer-oriented and solution-driven workforce has set the benchmark in the gas compression industry.