Team Leader - Document Controller

Main responsibilities and tasks:

• Responsible for document transmittals, tracking in alignment with project and client requirements. (including expediting schedules from BC end to client return) for self and within the team.
• Ensure timely and accurate document handling, foster continuous process improvement, and maintain high standards of quality and compliance. Distribution of documents via client-specific document handling systems.
• Creating cover sheets for documents being transmitted to client (initial creation and updating in case of new document revision) in line with the project requirements.
• Creation of final technical documentation dossiers electronically for review and approval by the client.
• Act as the primary point of contact for document control-related queries and escalations.
• Process-related, Technical and personal direction of the Document Controllers in the team.
• Coordination in terms of our business application Fabasoft / Applicable Transmittal Handling Software.
• IT Support and Coordination.
• Monitoring of the smooth daily operation within the team.
• Review and coordination of improvement proposals from the teams.
• Checking updates, monitoring software installation, and informing users about updates.
• Coordinate and monitor local user training for Fabasoft / Transmittal Software, particularly after software updates.
• Continuous improvement of the tool as well as the workflow: Development, implementation and maintaining of Improvements in cooperation with PMO team and involved disciplines, like transmittal - standards, report - templates, coordination and controlling etc.
• Supervise the activities and streamlining of following:
  • Creation and updating of cover sheets for all transmitted documents in accordance with project standards.
  • Compilation and electronic submission of final technical documentation dossiers for PM and client review.
• Ensure adherence to document control procedures and project-specific requirements.
• Drive continuous improvement initiatives in document handling systems and workflows.
• Monitor team performance and ensure timely delivery of Document-Controlling milestones.
• Provide training and support to team members to enhance skills and efficiency.
• Responsibilities / Accountabilities as described for Document Controller.
• Coordination of the work considering deadlines, capacities, and abilities of the employees.
• Coordination of information exchange with all related staff (Team Meetings and ERFA's etc.).
• Monitoring and improvements wrt Capacity Utilization and Competence building of the team.
• First escalation contact person regarding Document-Control (Transmittals).
• Contribute to strategy in respect of internationalization through GSC management.
• Hiring new Employees in case of need; responsible for recruitment process (From initiating the position to onboarding of the selected candidate.)
• Contribute to the projects (billable - internal/external) - 80% of capacity and 20% capacity is expected to be consumed in administrative tasks, such as team-meetings, trainings new members, managing resources, and coordinating team activities, etc.
• Document Transmittals and document tracking and expediting of document schedule BC end and client return under the lead of the PA's.
• Ensuring ISO Compliance for the team and contributions in direction of continual improvements in products and processes in alignment with Company Quality Policy.
• Management updates and reporting on a monthly basis (or as needed), wrt team performance, high/Low lights and key performance indicators.
• Assessing and influencing the team’s workload and task-allocations effectively to ensure optimal productivity. It also includes estimating the time and resources required for each task, prioritizing tasks based on their importance and urgency, and adjusting plans as needed to accommodate changes in the workload or team capacity.
• Any other local responsibilities and tasks needed as per GSC improvement initiatives.

Education, Experience and Languages:

• Graduate in technical discipline with 5 years of relevant experience Or diploma in technical discipline with 10 years of relevant experience or similar.
• Experienced with team handling team leader is an advantage.
• Knowledge of Transmittal Management (Docu Control) Software.
• Experience with Fabasoft would be of advantage.
• Fluent in local language + English / Business fluent, contractual level, in English orally and in writing.

Burckhardt Compression creates leading compression solutions for a sustainable energy future and the long-term success of its customers. The Group is the only global manufacturer that covers a full range of reciprocating compressor technologies and services. Since 1844, its passionate, customer-oriented and solution-driven workforce has set the benchmark in the gas compression industry.