Office Administrator

Burckhardt Compression (US) Inc., is seeking an Office Administrator who is responsible for managing the daily operations of the Burckhardt Compression office. This role is essential to maintaining efficient administrative processes, supporting employees across departments, and fostering a productive and welcoming work environment. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities with strong communication skills.

Responsibilities

Office Operations & Administration

• • Oversee day-to-day office operations to ensure efficiency and organization.
  • Manage incoming calls, emails, and general inquiries, routing them to the appropriate personnel.
  • Greet visitors and customers, ensuring professional and welcoming experience.
  • Maintain organized physical and digital filing systems, records, and correspondence.
  • Prepare reports, spreadsheets, and presentations as needed.
  • Sort, distribute, and manage incoming and outgoing mail and packages.
  • Ensure the office environment is clean, organized, and compliant with safety regulations.
  • Monitor, order, and replenish office supplies; track and approve invoices.
  • Compare vendor pricing (e.g., Uline, Amazon) to manage costs and support budgeting efforts.
  • Maintain regular restocking of breakroom supplies.

Employee & Department Support

• • Provide administrative support across departments, including Human Resources, Safety, and Sales/Marketing.
  • Assist with onboarding by preparing workspaces, coordinating with IT, and updating employee signage and materials.
  • Support event planning, including sourcing vendors, coordinating logistics, and managing setup/teardown.
  • Help manage calendars, appointments, and travel arrangements (e.g., booking flights).
  • Assist with company compliance with documentation and reporting.

Training & Compliance Coordination

• • Track and maintain records for safety meetings, vehicle inspections, and compliance documentation.
  • Coordinate and schedule required and supplemental training courses.
• Support monthly safety meetings and Environmental, Health, and Safety (EH&S) initiatives.

Facilities & Vendor Management

• • Coordinate building maintenance activities, including sourcing vendors, obtaining quotes, and scheduling repairs.
  • Manage vendor relationships for services such as janitorial, landscaping, pest control, coffee service, and equipment maintenance (water, ice machines, etc.).
  • Address facility issues including plumbing, roofing, cabinetry, and general repairs.
  • Coordinate cleaning priorities with janitorial staff to maintain facility standards.

Project & Operational Support

• • Assist with departmental reporting (e.g., operational reports, district highlights).
  • Support company events, meetings, conferences, and visitor coordination.
  • Set up conference rooms and enhance overall office presentation and hospitality.
  • Contribute to continuous improvement initiatives, including process documentation and workflow enhancements.
  • Support leadership team with expense, traveling, reporting and presentations

Education/ Experience

• • High school diploma or GED required, associate's degree preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational, multitasking, and time-management skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently and collaboratively in a team environment.
  • Experience with office management systems is a plus.